The Egypt Exploration Society, registered charity no.212384 (“EES”, “the Society” or “We”), is committed to protecting and respecting your privacy. If you have any queries about this Policy or how we use your personal information, please contact us using the details provided here.
This policy (together with our Terms and Conditions and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. By visiting www.ees.ac.uk you are accepting and consenting to the practices described in this policy.
For the purpose of the Data Protection Act 2018 as may be amended from time to time (the Act), the data controller is EES. We are registered with the Information Commissioner’s Office, registration number Z1151247.
Our nominated person for data protection is our Director.
- You consent to us contacting you including for marketing and fundraising purposes, in accordance with your preferences outlined when registering on the site.
- You consent to us sharing your data with SAGE Publications Ltd in order to provide online access to the Journal of Egyptian Archaeology and distribution of it in print.
- You consent to us sharing your data with mailing companies or publishing partners in order to provide you with subscription volumes and membership communications.
- You consent to us processing your data for our own fundraising purposes, including as set out in section 5 below.
We also process personal data: (a) where required because of a legal obligation; (b) where we have a contract with you; and/or (c) for legitimate interests of the Society.
Children merit specific protection with regard to their personal data, as they may be less aware if the risks, consequences and safeguards concerned and their rights in relation to the processing of personal data.
If you are under the age of 13 then you should ask an adult with parental responsibility (parent or guardian) to read this guidance and, where necessary, offer consent on your behalf. You have the right to remove this consent at any time.
We obtain personal information from you when you use our website, join the EES or renew your membership, take out a journal subscription, enquire about our activities, register your details, send or receive an email, participate in our events, purchase a publication or merchandise, ask a question or otherwise provide us with personal information.
We sometimes conduct research on individuals from publicly available sources, which may include LinkedIn, Companies House, newspapers, magazines, or online news sources, charity websites and the Charity Commission.
We collect this data in order to determine whether an individual may be a potential donor and may be interested in an approach from us. This also helps us ensure our communications, events and campaigns are targeted effectively, and helps us avoid contacting those who are not likely to be receptive to an approach as their interests lie elsewhere. The data also helps us ask for donations at levels appropriate to the individual and create short profiles of prospective or current donors when they are due to meet with our staff, volunteers, or Board members, so that they understand who those individuals are and what their interests or connections to the EES may be.
Please note that we do not seek to gather information where it is reasonable to conclude that an individual has made an effort to keep that information confidential or that they would reasonably expect such information about them to be kept private, such as information regarding family life on social networks, revealing personal relationships that exist outside the business world or information which is considered ‘sensitive’ under the regulations. Examples of this type of sensitive data (known as “special category data”) would be information about health, race, religious beliefs, political views, trade union membership, sex life or sexuality, or genetic/biometric information.
We collect personal data as defined by the Act. The personal information we collect might include name, date of birth, email address, postal address, telephone number, login credentials, and payment data. We record your requests for information and any feedback we receive from you. We may also collect technical site usage information, including your browser or device type or the Internet Protocol address used to connect your computer or device to the Internet.
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address, name, payment details, or if you wish to cancel your registration, please contact us.
We will use your personal information:
- to promote the aims of the Egypt Exploration Society;
- to provide you with services, products or information you have requested or subscribed to, including use of our website;
- to provide you with information about future events, products, and services we think may be of interest to you, including third party events, products and services;
- for administration purposes including to create an account for you if you register with us; to notify you about changes to our services; to process a donation or legacy; as part of our efforts to keep our site safe and secure; and to ensure that content from our site is presented in the most effective manner for you and for your computer;
- to respond to legal requests;
- for data analysis, and to identify usage trends and evaluate and improve our services and marketing;
- to maintain our accounts and records, and to support and manage our staff.
- to identify and approach prospective donors for projects and appeals.
We will only use your personal information for electronic marketing purposes if we are allowed to do this by law or if we have your consent. If you agree to us providing you with marketing information, you can always opt out at a later date. If you would rather not receive marketing material from us, please let us know at any time using the contact details at contact us or by unsubscribing from our e-newsletter.
You should be aware that if you withdraw consent to certain types of data collection and processing, in some cases we will not be able to continue providing you with services.
We may analyse the personal information we collect to create a profile of your interests and preferences so that we can contact you in the most appropriate way and with the most relevant information. Where relevant, we may also assess your personal information for the purposes of fraud and credit risk reduction.
If you enter your personal details in one of our online forms, we may use this information to contact you even if you do not "send" or "submit" the form. We will only do this to see if we can help with any problems you might be experiencing with the form or with our website.
If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
We may need to provide your information to our contractors and suppliers who provide services on our behalf, to the extent necessary to enable you to receive those services.
- Mailing companies;
- Publishing partners;
- Fundraising consultants;
- Electronic mailing providers;
- Web developers;
- Event organisers and online platforms;
- SAGE Publications Ltd.
Your data may also be available to our website provider to enable us and them to carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply:
- Your data will be made available to our website provider
- The data that may be available to them include any of the data we collect as described in section 3
- Our website provider will not transfer your data to any other third party, or transfer your data outside of the UK or EEA
- They will store your data for a maximum of 7 years
We may also need to disclose your information if required to do so by law or as expressly permitted under the Act. We will disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation.
We may need to share your information with our service providers, associated organisations and agents for the purposes described above.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the actions or omissions of third parties. Please check these policies before you submit any personal data to these websites.
We use a secure service when you make a payment through our website, via a virtual gateway operated by Stripe, PayPal, GooglePay, and Go Cardless. Our online payment system is Payment Card Industry Data Security Standard compliant.
We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, you should be aware that the use of the Internet is not entirely secure and although we will do our best to protect your personal data, we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access. You are responsible for keeping secure any login details or password you use.
If you have created an account on the website, you can sign into your account to access and update your information.
You have the right to ask us not to process your personal data for marketing purposes. You also have the right to ask for a copy of the information we hold about you (for which we may charge a fee, if permitted by law) and to have any inaccuracies in your information corrected. If you wish to exercise these rights, contact us using the contact details here.
You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate. If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records.
You have a right to obtain your personal data from us and reuse it for your own purposes, perhaps for another service, without hindering the usability of the data. This will only apply when we are automatically processing your data for the performance of a contract.
You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes.
You have a right to prevent us from processing your data for the purposes of marketing. If you would like us to stop using your personal data for this purpose, or if you would like to exercise any of your rights above, please contact us. We will act in accordance with your instructions as soon as reasonably possible and there will be no charge.
For any questions or comments about this policy, please contact our Data Protection Officer, who is our Director.