Fieldwork and Research Grant, Terms and Conditions Funding is subject to a number of conditions that are set out below. Grant funding is normally provided in advance of the project, though may be staged at the Society’s discretion. Repayment may be requested where the work for which funding has been provided is not compliant with the agreed programme in quality and / or cost. Failure to comply with the conditions set forth below may adversely impact the probability of future funding. Grant funding will only be paid when all necessary Ministry of Antiquities permissions for the project are in place, as well as security clearance, and copies have been provided to the Society. At the Director’s discretion, a partial award may be made towards the costs of attendance of key project personnel in Egypt to obtain the necessary security clearance; the grant holder should contact the Society to discuss such awards. Where the grant covers work outside the UK, it will not be payable in the event that the Foreign and Commonwealth Office has issued negative travel advice for the location in question. Recipients of grant funding must undertake to spend the funds provided for the purposes and in accordance with the breakdown of costs set out in their grant application to provide a full statement of the ways in which the money provided has been spent, supported by appropriate financial evidence (receipts), on a spreadsheet provided by the Society, and refund any money which has not been spent within 2 months of the end of the project period or end of the current financial year, whichever is the later to provide an overall statement of account showing all income and expenditure for the project. No further grant will be approved until such account is rendered to inform the Society in a timely manner of any changes to costs, timetables and work scope. If such changes would result in additional costs, a further submission for funding may be submitted; if they result in lower costs or a delay to the work, there will be an adjustment to the grant or a request for repayment of funds already disbursed to inform the Society of any grants from other bodies that are received for the work supported by the Society to liaise with the Director of the Society about plans to launch fund-raising campaigns or approaches for financial support to institutions, firms or prominent individuals, and to take full account of any relevant advice the Director may offer to undertake excavations and prospection in a scientific manner and to apply non-destructive methods of investigation where possible not to leave elements of the site uncovered or exposed during or after excavation without provision for their proper preservation, conservation and management to comply with all regulations and requirements of the Egyptian Ministry of Antiquitiesto submit all applications for research permits, and supporting documentation required by the Egyptian authorities, in electronic form, to the Ministry of Antiquities, with a copy to the Society’s Cairo ([email protected]) and London offices ([email protected]) to maintain regular contact with the Cairo and / or London office during the project to bear responsibility for the health and welfare of all participants in, and visitors to, their project. They are expected to devise, implement and regularly review a Health & Safety Policy (guidance for which is available from the Society). The Society reserves the right to inspect this policy and related risk assessments, but bears no responsibility for its terms and consequences. They are further expected to ensure that at least one member of the project team has current first aid training to purchase insurance cover for all or any risks and liabilities arising from the work funded by the Society. The Society can provide travel and medical insurance for non-Egyptian nationals if necessary. Funding recipients agree to hold the Society harmless for all or any debts, liabilities, or obligations incurred by them or any other party in the course of the work funded by the Society to agree with the Society a strategy for public engagement with the research. This may include, but is not limited to, producing regular blog postings, news items or other online outputs (including social media postings) showing the progress of the season’s work at the excavation site to provide a short report (up to 200 words) of each season’s work in a form that can be published in the “Digging Diary” section of the Society’s biannual Egyptian Archaeology journal to provide a further short report (500-1000 words plus photographs) to the Society’s Cairo office, for translation into Arabic for use with Egyptian audiences to consider providing a longer report (2-4 A4 pages when typeset, including photographs) on some aspect of each season’s work in a form that can be published in the main section of the Society’s biannual Egyptian Archaeology journal to provide a full report on the work that has been undertaken with the support of the Society in a form that can be published in the Society’s annual publication The Journal of Egyptian Archaeology. Acceptance of the report for publication will be subject to peer review, and hence cannot be guaranteed to discuss the publication plans for the work which is being supported by the Society with the Director. Please note, applications for new projects or new phases of projects will not be accepted unless project directors have published previous work funded by the Society to the satisfaction of the EES to acknowledge the support which has been provided by the Society in all publications resulting from the research and to donate one copy of each non-EES publication for the Society’s library to be prepared to give a lecture or a presentation on the work supported by Society to the EES’s members and/or partner institutions given reasonable notice to be prepared to host Society-organised visits by members and/or students given reasonable notice to notify the Director of any media contacts before media reports appear, and to ensure that all media contacts comply with MoA requirements to provide the London and Cairo offices with photographic material and text which may be used for exhibition and publicity purposes from time to time at the completion of the project supported by the Society, to submit a final report on the outcomes of the project to both the London and the Cairo offices at the completion of the project, to participate in a project briefing / lessons learned meeting with the Director and such members of the Society’s Fieldwork and Research Committee as may be deemed desirable at the completion of the project, and following publication of its results, to consider lodging the fieldwork archive with the Society The Society may choose to purchase certain large items of equipment and loan them to project teams. In such cases, the grant recipient is responsible for collecting such equipment from the Society’s Cairo office (or transportation to the project site, where equipment is purchased at the outset of a project) the maintenance, security and insurance of such equipment for the duration of the project or their usage by the project team the safe return of the equipment to the Cairo office the reporting of any damage to or deficiency in the equipment completion of all paperwork regarding the loan Where electronic resources are created by a project supported by the Society, community-agreed standards and best practice must be adopted with adequate provision for the long-term preservation and availability of the resources created. Guidance on suitable standards is available from the Archaeology Data Service (http://ads.ahds.ac.uk/) and, on completion of the project, electronic data should be offered for deposit with the Society, the Archaeology Data Service or a similar body. The grant recipient must accept the offer and these conditions in writing. Without written acceptance within 3 months of the offer, the offer will lapse. If the recipient cannot accept any of the conditions, he or she must write to the Society’s Director to negotiate a mutually acceptable variation.